Student Employment is an on-campus employment opportunity for eligible students. There are part-time jobs available on campus that vary in skill level, offering the student the opportunity to further develop their work-life skills. Student Employment also provides the student a means of financial assistance. Additionally, student employment positions provide necessary services for each department's operations at Shawnee State University.
Job Categories have been developed for Student & Student-Related Employment that include Job Description Templates for most offices or areas on campus.
Student Employment positions are posted on the Career Opportunities at SSU applicant portal. Students can apply online at any time for any posted job - just click on the 'Apply to this Job' link in the Posting.
Please submit only one application per semester. Sending multiple applications does not increase your chances of obtaining student employment. Duplicate applications will be deleted.
IMPORTANT: filling out an application does not guarantee that you will be hired. If you are hired by a department on campus, you must go to Human Resources to complete the necessary employment paperwork before starting work.
Welcome to Shawnee State University! Congratulations on your new position. We value our student employees and look forward to working with you.
The attached guide below will assist you with the completion of the new hire paperwork.
Next, you’ll need to complete your New Hire paperwork. The new hire paperwork can be completed online below using Docusign. Once you are ready to complete your new hire paperwork, here are a few tips:
Student employees are paid from department funds. Federal College Work Study students are paid from federal funds as part of their financial aid package. Therefore, financial need is considered as part of the Federal College Work Study award process. To apply for Federal Work Study, you must contact the Financial Aid Office at Shawnee State University or go to their webpage at Federal Work Study. Wages earned under Student Employment or Federal Work Study are not applied to a student's financial aid package.
When the department has a vacant student employment position to fill, the supervisor should refer to the Primary Requirements section above for recent information concerning student-related employment. Appropriate job information is required in order to generate a Posting for the open position. Once Human Resources has received the proper and required information, the job will be posted within five (5) working days.
Please note: Supervisors must be certain that students do not begin working until all employment paperwork is completed.
Authorizations to Hire must be completed including all necessary funding account numbers (e.g. XX-XXXX-XX-XXXXX-XXXXX-XXXXX-XXXXX). Please refer to the Bear Trax Chart of Accounts Crosswalk. Please note that the wage rate for student employees is now shown in the Job Categories document. Once the Authorization to Hire has been approved and submitted, please ensure your student employee completes the retirement and I-9 forms in Human Resources before starting work.
The supervisor must complete the required Authorization to Hire through DocuSign. Please select the applicable authorization to hire form below:
Supervisors must approve their student workers' time cards by 9:00 a.m. every other Monday.
Student Time Cards are due in Bear Trax every other Friday (on pay-day Fridays) by 1:00 p.m. The Student Worker Pay Schedule and Time Card Instructions are attached below.
As always, feel free to contact Human Resources at (740) 351-3420 or Payroll at (740) 351-3104 if you have any questions.